Tutorial: Manage tournament on the day of play
Tutorial: Manage tournament on the day of play
Let's use a live testing tournament to demonstrate the procedure.
The system automatically manages match queue and courts. Any format of tournament
(especially elimination format) will benefits from automatic management, as long as
there is a need to manage match queue and courts.
1. Go to My Acelet from the navigation menu
2. On My Acelet page
then Test tournament
3. Create test tournament page appears
Select Create Test Tournament for on the day of play
Click on Help button if you need more information.
4. The Successful page appears
Click on Continue
to close it.
5. Created test tournament Test appears
This test tournament is filled enough data that it is ready for this tour.
6. Test tournament page appears
Click page menu
then click Queue runtime
7. Queue runtime page appears
This is the 'control center' of the tournament. It is the most important page for the
tournament on the day of play.
There is one queue of matches for each facility. We have one facility (My facility
shown on the top line.
Let's click Start queue
button to start the queue. Actually,
you can Start queue
on the day before as well.
8. Start queue page appears
This page actually is a confirmation page. It lists all adopted events for your convenience.
Let's click on Start queue
9. Queue has started
Now we can see the match queue. Each line of the table is a queuer.
There is a horizontal menu bar. The selected menu item of the menu bar
. So this is
the 'Going' view, the matches (queuers)
we see have assigned courts. We have three courts for My facility
All of three courts are
Let's click on Waiting
menu item in the menu bar to see 'Waiting' view.
10. 'Waiting' view
The matches we see now are waiting for courts.
We have three events in this test tournament. The start date
of two of them
(women singles and men singles) are for today. One of them is for
tomorrow, that is in a different session. The system only queues matches
in the current session. So
we do not see the other events in the queue now. They will be automatically
added to the queue when current session is finished.
Please remember the first match in waiting list is Gonzalez,James - Harris,Michael
We will mention it later in this tutorial trail.
11. Back to 'Going' view
Let's click on Going
menu on the horizontal menu bar to go back to 'Going' view
of Queue runtime
Now let's click on the first match (Fa/Fb - Fc/Fd
12. Match/game page
The game page appears:
Let's click on Referee
13. Assign referee
Let's check the first one and click on Assign selected
A confirmation page appears. Just confirm it be click on Assign selected
An information page appears indicating the referee was assigned.
14. Back to game page
We come back to game
page. The newly assigned referee is shown.
Let's click on Close
button to go back to Queue runtime
15. Queue runtime page appears again
We can see the referee name on the first line.
is the only thing that the manager needs to do to start the match.
Note: for community level tournaments, if you decide to not use referees,
is not necessary.
When a court is assigned, all players of this match will get a notification email.
They need to report to the control center (or to the assigned court, as the
tournament's choice). The manager assigns a referee (optional), players go to the assigned
court. If no assigned referee, the players will assume the duty of referee.
Let's follow the players to see how the match proceeds. This is not the manager's
duty, but for this tutorial, we need to know what is happening.
Please remember that the first queuer is a match Brown,Helen - Davis,Lucy
Please click on Close
button to go back to tournament
16. Go to Court runtime page
Then click on page menu
and select Court runtime
17. Court runtime page appears
The first line, court #1 is the match we are following.
Let's click on the match (player's names).
18. Match/Game page appears
We have seen this page before. That was for assigning referee. Now this page is for
scoring the match by assigned referee.
The referee can click on +
(plus character) to increase score by one.
But for this tutorial we click on a number to open Update game score
page to key in score.
19. Update game score page appears
Let' type a number and click on Close
20. We back to game page
When the score is updated, the whole world can see it immediately.
If you choose paper-score-card for scoring, you can report match result once
after the match finished.
Let's click on Complete
21. confirm game end page appears
Just click on Complete
22. Game page appears again
The difference is that we have a winner now.
Let's close this page by clicking on Close
23. Court runtime page appears again
Note: the court #1 is occupied by match Gonzalez,James - Harris,Michael
because the match
we has followed was finished. The old match does not occupy the court anymore.
The new match was the first one
in waiting list. When one match finishes, the system automatically assign the court
to a new match. The players will get alert email.
This is the Court runtime
view of the tournament.
Let's go back to Going view
of Queue runtime page. To do so, let's click on Close button to go
24. Tournament page appears again
Let's click on page menu
, then Queue runtime
25. Queue runtime page appears again
This time, the content of the table changed, because the match we followed finished,
a match in the waiting list (match Gonzalez,James - Harris,Michael
) moved from Waiting
stage to Going
stage. So it is shown on 'Going view'.
Let's check by clicking Waiting
menu on the menu bar.
26. Waiting view of Queue runtime appears again
Yes. There was three matches, Queue number
4, 5 and 6, were waiting.
Now there are only two, Queue number 5 and 6
are waiting. Queue number
has been assigned a court (#1) and moved to Going
Let's go back to Going
view by clicking on menu Going
27. Going view of Queue runtime
We have seen this page many times. We clicked a match (by player's name) before
to open match
page before. Now we want to see the draw chart. Let's
click the name of the event.
28. Draw page appears
Please look at the match 1 (on the top-left corner). It is match Brown,Helen - Davis,Lucy
We announced winner for the match. The final scores were 11-0.
After our announcement, the winner, Davis,Lucy
moved to the next round automatically.
But the new match has only one part and not has been constructed fully, so the
system has not put it in the queue. So we do not see the match on the waiting list now.
Later, when the other part of the match is generated, the new match will join the queue.
Let's close this page by clicking the page manu
We are back to Queue runtime
page. It is the 'Going' view. 'Going
the menu bar is highlighted.
This is the most important page and view for managing
a tournament on the day of play. As tutorial, we did give scores to a match, we visited
other pages, but all of that may or may not be necessary on a typical tournament day.
On this tour, we have done only one match. You can go ahead yourself to finish this
There are a few interesting points worth mentioning:
The length of waiting list is not constant. Matches will move to Going stage
automatically when there are empty courts. New matches will join the queue when they are
You will see empty courts and no matches are waiting towards the end of the current session,
even there are matches waiting in the next session. That is: the visible part of waiting
list is for the current session only.
When all matches in the current session are finished,
the queue will be filled for the next session automatically.
For double-elimination, the gold-final match will be constructed fully
before bronze-final match. The gold-final match will delay to join the queue until other
final matches is ready. So we are sure that the gold-final match is the last match for
that event. For triple-elimination, is is similar.
This is our tour. But before you go, let me ask you a question. The system automatically
arranges everything (except for assign referee). Do you need a manager sitting there watching
page? Watching the page by the manager is not absolutely necessary.
The whole tournament can go by itself automatically.
There are a couple things you need to know. We did not mention it because we want to focus
on main things. Now it is time to tell you.
Move up/down a match
On the 'Waiting' view of Queue runtime
there is a small 'gear icon' on the left of each line. That are 'item menu' icons.
Let's click the one on the second line.
A small item menu appears. You can move a match up or down on the queue if needed.
On Court runtime page
there is a small 'gear icon' on the left of each line.
That are 'item menu' icons.
Let's click the one on the second line.
A small item menu appears. You can take that court out.
If the Condition of the court is Out, the the small item menu will have
one menu item Back to service.
This is the end of this tour. Thank you.